J_JTC_2017A 01/13/2017 Committee Summary
Final
STAFF SUMMARY OF MEETING
COMMITTEE ON JOINT TECHNOLOGY COMMITTEE
| Date: | 01/13/2017 |
ATTENDANCE
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| Time: | 01:34 PM to 03:36 PM |
Pabon
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X
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Singer
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X
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| Place: | SCR 352 |
Tate
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X
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|
Thurlow
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X
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| This Meeting was called to order by |
Williams A.
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X
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| Senator Martinez Humenik |
Martinez Humenik
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X
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(None)
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X
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| This Report was prepared by | |||
| Katie Ruedebusch | |||
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X = Present, E = Excused, A = Absent, * = Present after roll call
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| Bills Addressed: | Action Taken: | ||
| Election of New Chair and Vice Chair and Adoption of Rules Governor's Office of State Planning and Budgeting Prioritized Budget Reques Supplemental Request, Department of Agriculture Supplemental Request, Community College of Denver Supplemental Request and FY 2017-18 Budget Request, Departement of Correcti Supplemental Request, Department of Public Health and Environment Supplemental Request and FY 2017-18 Budget Requests, Department of Human Se Supplemental Requests |
Recommendations Approved Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Witness Testimony and/or Committee Discussion Only Recommendation(s) Approved |
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01:34 PM -- Election of New Chair and Vice Chair and Adoption of Rules
The meeting was called to order. A quorum was present.
| BILL: | Election of New Chair and Vice Chair and Adoption of Rules | |
| TIME: | 01:34:29 PM | |
| MOVED: | Singer | |
| MOTION: | Elect Senator Martinez Humenik as Chair of the committee. The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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Pabon
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Yes
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Singer
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Yes
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Tate
|
Yes
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|
|
Thurlow
|
Yes
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|
|
Williams A.
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Yes
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|
Martinez Humenik
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Yes
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FINAL YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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| BILL: | Election of New Chair and Vice Chair and Adoption of Rules | |
| TIME: | 01:35:12 PM | |
| MOVED: | Martinez Humenik | |
| MOTION: | Elect Representative Singer as Vice-Chair of the committee. The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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Pabon
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Yes
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Singer
|
Yes
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Tate
|
Yes
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|
|
Thurlow
|
Yes
|
|
|
Williams A.
|
Yes
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|
|
Martinez Humenik
|
Yes
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Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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| BILL: | Election of New Chair and Vice Chair and Adoption of Rules | |
| TIME: | 01:35:55 PM | |
| MOVED: | Martinez Humenik | |
| MOTION: | Adopt the Senate rules as the rules of procedure for the Joint Technology Committee, except the committee shall not be prohibited from a meeting on a day of the week other than is provided in the schedule of committee meetings, if needed. The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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Pabon
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Yes
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|
Tate
|
Yes
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|
|
Thurlow
|
Yes
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|
|
Williams A.
|
Yes
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|
|
Singer
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Yes
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Martinez Humenik
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Yes
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Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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01:37 PM -- Governor's Office of State Planning and Budgeting Prioritized Budget Request
Mr. Matt Becker, Legislative Council Staff, came to the table to discuss the agenda and the committee's supplemental request process.
01:38 PM
Mr. Erick Scheminske, Deputy Director, representing the Governor's Office of State Planning and Budgeting, came to the table to discuss the Governor's prioritized budget requests. He distributed a handout to the committee (Attachment A). He discussed the outlook for the state's budget.
170113 AttachA.pdf
01:53 PM -- Supplemental Request, Department of Agriculture
Mr. Rich Medina, representing the Department of Agriculture, came to the table to discuss the Department of Agriculture's eLicense Implementation project. He gave an update on the project and stated that the project is expected to be completed in spring 2018. In response to a committee question, he noted that this request was not a part of the original project, but the department determined it was necessary to add to the project.
01:57 PM
Ms. Kate McRoy, representing the department, came to the table to answer a committee question. She noted that the success of the project has led to this additional request and that 75 percent of department customers use the tool.
02:03 PM -- Supplemental Request, Community College of Denver
Mr. Duane Risse, representing the Community College of Denver (CCD), came to the table to discuss CCD's supplemental request for cash funds spending authority to complete its Technology Infrastructure project. The project previously received funding in FY 2016-17
02:05 PM
Mr. Mark Superka, representing the Colorado Community College System, came to the table to answer a committee question regarding bulk IT purchases by community colleges in Colorado. He also answered a committee question regarding the new video conferencing system for CCD. Mr. Risse noted that the new system is mainly for student and instructional use.
02:11 PM -- Supplemental Request and FY 2017-18 Budget Request, Department of Corrections
Mr. Richard Stewart, representing the Department of Corrections (DOC) and the Governor's Office of Information Technology (OIT), came to the table to discuss the department's DeCORuM project. The department is requesting state funds for for the third phase of a three-phase project to replace a legacy computer system with the new electronic information system to track and record offender data from admission until an offender is released from parole. Phase I was funded in FY 2014-15 and Phase II was funded in FY 2015-16. Mr. Stewart highlighted the work that will be undertaken under Phase III of the project. In response to a committee question, Mr. Stewart stated that Phase II will be completed by January 15, 2017. He continued by highlighting the business and cost savings anticipated with the system.
02:25 PM
In response to committee questions, Mr. Stewart discussed the training that employees will receive on DeCORuM. He also discussed the vendor's experiences in other states.
02:32 PM
Ms. Deanna Towne, representing OIT and the Department of Health Care Policy and Financing, came to table to discuss lessons learned from other states. In response to a committee question, Mr. Stewart discussed the request for additional staff.
02:40 PM
Mr. Stewart continued by discussing DOC's supplemental budget request. DOC is requesting additional state funding to purchase required Oracle licenses. In response to a committee question, Mr. Stewart noted that additional disaster recovery environments caused the increase in costs.
02:44 PM -- Supplemental Request, Department of Public Health and Environment
Mr. Rich Hull, representing the Department of Public Health and Environment (CDPHE), came to the table to discuss the department's supplemental budget request. CDPHE is requesting additional federal funds spending authority. In response to committee questions, Mr. Hull noted that the department already has received federal grants to support the funding requested.
02:48 PM -- Supplemental Request and FY 2017-18 Budget Requests, Department of Human Services
Mr. Tony Gherardini, representing the Department of Human Services (DHS), came to the table to discuss the department's FY 2016-17 supplemental request and FY 2017-18 budgets request. He distributed a handout to the committee (Attachment B).
170113 AttachB.pdf
Mr. Herb Wilson, representing DHS, came to the table to discuss the department's FY 2016-17 supplemental request. DHS is requesting additional federal funds spending authority to complete the Child Care Automated Tracking System (CHATS) Enhancement project. He answered a committee question regarding the age of the CHATS system.
03:00 PM
Mr. Wilson continued by discussing the department's request for additional state funds for the third phase of the Modernizing the Child Welfare Case Management System (TRAILS) project. Phase I was funded in FY 2015-16 and Phase II was funded in FY 2016-17. In response to a committee question, Mr. Wilson discussed end-user testing.
03:06 PM
Mr. Wilson continued by discussing the department's request for additional state funding and federal funds spending authority for the third phase of the five-phase Interoperability project. He updated the committee on project's progress to date. In response to a committee question, Mr. Wilson noted that all states are moving towards interoperable systems, but that Colorado's project is the most ambitious.
03:14 PM
Mr. Wilson continued by discussing the department's request for state funding to implement electronic health records for the Regional Centers operated by DHS. He noted that DHS has issued a Request for Information (RFI) to determine the costs associated with the request. In response to committee questions, Mr. Gherardini discussed the population at regional centers and the paper records currently used.
03:25 PM
Mr. Wilson responded to additional questions regarding the TRAILS project.
03:29 PM -- Supplemental Requests
Ms. Jessika Shipley, Legislative Council Staff, discussed the committee's role in making recommendations on supplemental requests.
| BILL: | Supplemental Requests | |
| TIME: | 03:32:27 PM | |
| MOVED: | Singer | |
| MOTION: | Approve the supplemental request from the Department of Agriculture for the eLicense Implementation project ($285,000 CF). The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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|
Pabon
|
Yes
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|
Tate
|
Yes
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|
Thurlow
|
Yes
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|
Williams A.
|
Yes
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Singer
|
Yes
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Martinez Humenik
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Yes
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Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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| BILL: | Supplemental Requests | |
| TIME: | 03:33:39 PM | |
| MOVED: | Singer | |
| MOTION: | Approve the supplemental request from the Community College of Denver for additional cash funds spending authority for the Technology Infrastructure project ($295,751 CF). The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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|
Pabon
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Yes
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|
|
Tate
|
Yes
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|
Thurlow
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Yes
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|
Williams A.
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Yes
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Singer
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Yes
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Martinez Humenik
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Yes
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Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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| BILL: | Supplemental Requests | |
| TIME: | 03:34:17 PM | |
| MOVED: | Singer | |
| MOTION: | Approve the supplemental request from the Colorado Department of Corrections for additional state funds for the DeCORuM Offender Management Information System project ($845,057 CCF). The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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|
Pabon
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Yes
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Tate
|
Yes
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|
Thurlow
|
Yes
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|
Williams A.
|
Yes
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|
Singer
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Yes
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Martinez Humenik
|
Yes
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Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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| BILL: | Supplemental Requests | |
| TIME: | 03:34:55 PM | |
| MOVED: | Singer | |
| MOTION: | Approve the supplemental request from the Colorado Department of Public Health and Environment for additional federal funds spending authority for the Laboratory Information Managment System (LIMS) project ($412,447 FF). The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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|
Pabon
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Yes
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|
|
Tate
|
Yes
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|
|
Thurlow
|
Yes
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|
Williams A.
|
Yes
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|
|
Singer
|
Yes
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Martinez Humenik
|
Yes
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Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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| BILL: | Supplemental Requests | |
| TIME: | 03:35:25 PM | |
| MOVED: | Singer | |
| MOTION: | Approve the supplemental request from the Colorado Department of Human Services for additional federal funds spending authority for the Child Care Automated Tracking System (CHATS) Enhancement project ($4,170,725 FF). The motion passed on a vote of 6-0. | |
| SECONDED: | ||
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VOTE
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|
Pabon
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Yes
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Tate
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Yes
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|
|
Thurlow
|
Yes
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|
Williams A.
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Yes
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Singer
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Yes
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Martinez Humenik
|
Yes
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Final YES: 6 NO: 0 EXC: 0 ABS: 0 FINAL ACTION: PASS
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03:36 PM
The committee adjourned.